Position Overview: The Admissions Coordinator is responsible for managing the Health Care admissions process and for establishing and maintaining an open, effective communication between the facility and referral sources, physicians, and third party payers.
Essential Functions and Responsibilities: include the following. Other duties may be assigned.
- Obtains referrals from hospital social workers, physicians, or family members keeping wait lists current.
- Functions as the Health Service’s public relations person, providing tours of the facility and pertinent information regarding admissions as well as occasional off-site visits to hospitals and doctor’s offices.
- Conducts admission interviews with the resident and/or responsible party, obtaining all required financial data, signatures, pertinent social information and medical information, attending physician information, and other pertinent and required documentation prior to admission.
- Reviews all admission related paperwork with the resident and or/responsible party including Medicare Part A coverage and non-coverage procedures. Maintains all non medical record related paperwork in an admissions file for each resident.
- Processes all Medicare Denial letters, Medicare certification and re-certifications according to Medicare regulations.
- Maintains on-going census activity such as admissions, discharges, deaths, room transfers, changes in payment methods, and temporary and permanent apartment status.
- Maintains Life Care resident statistics, permanent assignments, temporary assignments, and notifies resident and/or the responsible party of permanent and temporary status in the Health Center.
- Keeps an ongoing daily/monthly census of residents in the Health Center noting admissions, discharges, deaths, transfers, changes in payment methods, and temporary and permanent assignments.
- Maintains an accurate list of number of days an independent living resident resides in the Health Center.
- Coordinates utilization review for new admissions covered by Medicare Part A.
- Maintains complete confidentiality regarding admission information and resident records.
- Assists in coordinating admissions/transfers/discharges with other departments.
- Ensures that the resident, family, and responsible person are fully informed of the resident’s personal and property rights.Knowledge, Skills and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
- While performing the responsibilities of this job, the employee is required to talk and hear. The employee will also be responsible for sitting frequently, standing occasionally, use hands and fingers to handle and feel and reach with hands and arms. The employee may have to lift up to 25 pounds occasionally. Close vision, distance vision and ability to adjust focus are also required.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- License, Certificates, Registration: N/A
- Language Skills: Excellent verbal and written communication skills required.
- Supervisory Responsibilities: N/A
- Education and/or Experience: High School diploma or equivalent. One year experience in an office environment.
- Good working knowledge of Medicare Part A and certification procedures. Experience in a long term care setting desired. Must possess excellent written, oral and interpersonal skills, as well as the ability to juggle multiple priorities.
|Job Category||Health Services|